Classroom interaction and active participation in all course related activities is a key contributor to the learning process. Therefore, students are not only expected to attend all classes regularly but are also strongly encouraged to actively participate in case discussions, presentations, and all other classroom activities.

IMTD encourages students to attend all classes. Attendance is regularly monitored by the Program Office and updated regularly. The students are required to maintain a minimum attendance of 75% in each course.

Exceptions are granted on medical grounds/unavoidable official duty (valid documents required) by the Program Chair. The maximum limit of such exception is 25% of the total classes in a course. The students shall ensure their presence during case study/project presentations/ group activities or any other internal assessments.

IMTD is committed to foster diverse, equitable and inclusive environment in its engagement with students, faculty, staff and other stakeholders. The institution endeavors to work together to address the challenges of the future by eliminating barriers to success and promoting a culture of compassion, inclusivity and mutual respect.

In adherence to this policy, it facilitates collaborative learning and research by multicultural students, faculty and staff and promotes welcoming learning environment for people of determination. In this regard the following specific policies are followed:

• Equal Opportunity Employer – In the recruitment, evaluation and promotion of faculty and staff, IMTD does not discriminate on the basis of race, colour, gender, nationality, religion, disability or any other non-permissible as stated in the Labour Law of the UAE. The same principle is followed in the case of engagement of any part-time faculty and staff.
• Student Admission – In the selection of the students, IMTD does not discriminate on the basis of race, colour, gender, nationality, religion, and disability.
• Provision for People of Determination – In Adherence to Article 12 of the UAE Federal Law No. 29 of 2006, IMTD provides equal opportunity to the people of determination in admission and learning. To this effect, it ensures that its facilities and physical resources including residence halls are friendly to the people of determination as required by the UAE Law. IMT ensures that all faculty and staff are trained to handle the need of student of determination.
• Community Engagement – IMTD promotes diversity through multi-culture and global outlook it its operations and dealings. It does not discriminate in selection of service provider based on race, colour, gender, nationality, religion, and disability.

IMTD follows a zero-tolerance policy in regards to corruption and bribery in all its operations. IMTD mandates that all its employees shall stay away from corruption and bribery in any form. All members of the BoG and the Advisory Board, employees and students shall conduct all activities honestly, fairly and professionally.

Articles 234-239 of the UAE Federal Law 3/1987 (popularly known as the UAE Federal Penal code) provide legal framework to deal with the cases of corruption and bribery. An act of bribery is committed if an individual accepts or promises a gift/benefit/ other grant, whether directly or indirectly, in exchange for committing or neglecting an act in violation of his/her duties either for his own benefit or for the benefit of any other person, entity or establishment.

IMTD mandates that all employees and other relevant stakeholders of the institution shall not directly or indirectly be involved in any of the following activities in exchange of any gift/benefits/ grants either in cash/kind.

• Sharing assignments under evaluation process;
• Leaking examination/ assignment papers before the scheduled date of assessment/ examination;
• Offering/promising/awarding undeserved grades;
• Offering/promising admission to any undeserving candidate;
• Offering/promising/awarding contracts to undeserving vendors;
• Offering/promising/awarding appointments to undeserving candidates;
• Offering/promising remission of disciplinary action;
• Any other related issues that breaches the policies of the institution regarding integrity, ethics (Section D of Faculty Manual and Appendix H of Staff Manual), nepotism-employment of relatives (Section 5J) and guidelines regarding conflict of interest (Section-10 A).Dealing with Government Departments/ Entities

Dealing with Government Departments/ Entities

IMTD mandates that only authorized employees shall deal with Government departments/ entities on its behalf. While dealing with Government departments/ entities the concerned employee shall comply with the requirements of Articles 234-239 of the UAE Federal Law 3/1987 and all other applicable UAE Laws and Regulations. In case of any confusion regarding any applicable laws and regulations, the concern employee should contact the Director for necessary clarifications. It is to emphasize that offering gift/benefit/other grant, whether directly or indirectly, to a public servant is a punishable offence under the UAE Federal Law 3/1987 which may lead to imprisonment.

Whistleblowing

IMTD supports all employees, students, vendors and other stakeholders to act as a whistleblower in case they suspect any instance of bribery and corruption or they are victim of bribery and corruption. They should immediately report the matter to the Director (whistle@imt.ac.ae). The Director shall not disclose the identity of any whistleblower and protect whistleblower from any vindictive action. In the case of bribery/ corruption involving the Director, the whistleblower may inform the matter to the Chairman BoG (chairbog@imt.ac.ae).

Due Diligence and Action

The following procedures shall be followed for conducting due diligence and necessary action in reported cases of corruption and bribery involving students, employees and third-party vendors:

• Cases of reported corruption/ bribery indulged by any student shall be referred to Student Grievance Committee (Section 1C.15). The committee shall carry out due diligence and submits its finding to the Director.
• Cases of reported corruption/ bribery indulged by any employee or any third-party vendor shall be referred to Employee Grievance Committee (Section 1C.18). The committee shall carry out due diligence and submits its finding to the Director.
• Cases of reported corruption/ bribery indulged by the Director/ any member of Advisory board/ any member of the BoG shall be referred to the BoG. The BoG shall carry out due diligence.

In case any member of the Student Grievance Committee/ Employee Grievance Committee is involved in the reported corruption/bribery case, he/she shall not be part of the committee till the matter is disposed of.

In consonance of the zero-tolerance policy towards corruption and bribery, the following actions shall be taken in the proven cases of corruption and bribery:

• Wherein a student is found to be guilty, he/she shall be suspended from the program and the matter shall be reported to the legal authorities;
• Wherein an employee/Director is found to be guilty, he/she shall be terminated from the employment and the matter shall be reported to the legal authorities;
• Wherein a third-party vendor is found to be guilty, all contracts with such vendor shall be cancelled and the matter shall be reported to the legal authorities;
• Wherein a member of the Advisory Board/ BoG is found to be guilty, he/she shall be removed from the board and the matter shall be reported to the legal authorities.

Student Code of Conduct

• Students will conduct themselves at all time in a manner appropriate with the realization that they are representatives of IMT.
• They will be sensitive to the culture and religious norms of the UAE and not engage in any behavior that would be deemed disrespectful.
• Students will not engage in any activity that is considered illegal or irresponsible by the rules and laws on the UAE. Any violation of UAE laws will result in immediate dismissal.
•  Students will display ethics of honesty and integrity at all times.

I. Student Behavior

IMT takes a very serious view of misbehavior and has a clearly mentioned policy on what constitutes unacceptable behavioral practices. Guidelines have been provided to the students about the same. Please refer to Standards of Personal Conduct which will be put in a form of a declaration separately duly signed by the students at the time of Registering into the Program.

II. Standards of Personal Conduct

Students of IMT are expected to meet the highest standards in their personal conduct. In particular, students are required to:

• Observe the regulations of IMT and directives of the faculty and staff.
•  Conduct themselves in a courteous and considerate manner in their dealings with faculty, staff, visitors and other students.
•  Maintain a dress code which is in line with the cultural requirements of UAE.
• Use the Institute’s property / facilities with due care and avoid causing harm to it.
• Refrain from disruptive behavior, such as talking during speeches or classes; arriving late for or leaving early from classes; receiving or initiating telephone calls on mobile phones during classes; and making negative or rude comments during class about other students, faculty members, or the opinions of other students.
• Refrain from borrowing or taking someone else’s property without having permission from the owner. Taking or borrowing without permission is considered stealing.
• Refrain from inviting external speakers or issuing public releases without prior permission from the Student Affairs Office.
• Refrain from organizing or engaging in activities such as rallies or demonstrations inside IMT without prior permission from the appropriate authority.
• Refrain from using the facilities of the institute for other than official purposes, unless previously authorized.
• Refrain from distributing leaflets or journals, posting notices, or collecting signatures on the premises of IMT without prior permission from the Student Affairs office.
• Refrain from falsifying documents or using falsified documents for any purpose connected with IMT.
• Provide security guards with personal identification and appropriate documentation when requested.
• Refrain from using another person’s name and/or ID number for any reason. Impersonation is a serious offence and it will be dealt as per the UAE law.
• Refrain from organizing off-campus events without prior permission from the Student Affairs office.
• Students should also refrain from engaging in improper conduct, which can damage the reputation of IMT. For example, students should not:
  • Access inappropriate sites on the Internet.
  • Use inappropriate chat lines/rooms.
  • Misuse the electronic communication (e mail) facility.
  • Use or sell illegal substances and/or materials.
  • Exchange any gifts of significant monetary value with members of the faculty or staff.

III. Code of Conduct for Residential Students

Residential students staying in the hostels provided by the Institute, please refer to the Residence Living Manual for the rules and regulations. Any legal implications of the student’s behavior are their own and the institute does not take any responsibility for the same. Further violation of the prescribed code of conduct is a valid ground for disciplinary action against the student and may even lead to expulsion from the Institute.

IMTD is committed to safeguard the wellbeing of its students and employees and other stakeholders who use its premises and services from the risk of being drawn into radicalization, terrorism, or extremism. In particular, young people can be drawn to extremism by being exposed to people, messages or literature that espouse radical behavior. Institution may be the target of hybrid threats through a mix of physical attacks, cyberattacks and disinformation campaigns attempting to radicalise the political narrative.

Physical and digital infrastructure that are widely used in daily life (e.g. energy, transport, healthcare, residential hostel, class rooms etc.). It must be protected and made resilient against both physical and cyber-attacks. In order to safeguard and prevent radicalization among young students, following approach comprising of detection, awareness and control to ensure a safe environment for students and all stake holders.

Detection – Early detection of radicalization is very important for its control and minimize the associated risks. All employees and students of IMTD are frequently made aware of early signs of radicalization among the youth. Employees and students are advised to report any behaviour change among their close contacts that include the following:

• General changes patterns of behaviour or daily routine
• Becoming overly secretive;
• Changes in type of dress;
• Use of inappropriate language;
• Possession of extremist literature;
• The expression of extremist views;
• Advocating violent actions;
• Association with known radicals

Awareness – All students are informed about the policy and on radicalization and its consequence on their and others’ wellbeing. The awareness is built through sessions during orientation at the time of enrollment as well as periodic workshop by professionals.

Control-Any person detecting or suspecting radicalization in any form is required to report the matter to Director/ Dean/Program Chair/Student Service Executive/Head Administration/Student Counsellor immediately. In absence of the Director, the matter must be reported to Dean and the Head of Administration. The competent authority such as Student Counsellor/ Third party expert on the matter shall be consulted for investigation internally. The institution reserves the right to take necessary disciplinary actions against those student/employees presenting safeguarding concerns.

Such cases may be reported to local authorities, if deemed, for necessary action and the institution reserve the right to share the information relating to the students/employees with the investigating agencies.

The institution shall comply with any governmental requirements issued on safeguarding students/ employees and other stakeholders from all forms of abuse.

I.  Tuition and Other Fee

The admission offer letter issued to the student contains all information regarding fees, other applicable charges and payment schedule. Students may opt for different modes of fee payment. For details see Section 9 F. In case of wire transfer Student’s Roll no. & name should be clearly mentioned. Bank charges are to be borne by the remitter.

Student Tuition and other fees are applicable to students completing the Program within the normal duration. Should the course of studies be extended, the student will be liable to pay for all additional Tuition and other fees including Residence:

• For any repeated course, additional payment per credit is charged.
• In case of repeat of semester, full tuition and other associated costs (e.g. residence, visa, health insurance etc.) shall be applicable.
• In case of suspension, the student shall not be eligible for any refund of tuition fee.
• Students enrolled in Summer Courses are charged additional Residence fees on a pro rata basis and any other associated costs.
• Students may avail the Residence Hall facilities only for the duration of the Semester.

II. Late Fee Policy

It is the responsibility of students to pay all fees on time or else late fee charge as mentioned below shall be applicable.

Details for Late Fee Charges
PARTICULARS	Late Fee for delay of every 15 days*
	Amount in AED
Late Fee – Outstanding Fees AED 501 – 10000	100
Late Fee – Outstanding Fees AED 10001 – 20000	200
Late Fee – Outstanding Fees AED 20001 – 30000	300
Late Fee – Outstanding Fees AED 30001 – 40000	400
Late Fee – Outstanding Fees AED 40001 – 50000	500
Late Fee – Outstanding Fees AED 50000 Onwards	750
* For example, the outstanding fee of a student is AED 9900 which falls under the slab AED 501- 10000. Late fee under the slab is calculated as below:
Period of Delay	Late Fee
1 to 15 days	AED 100
16 to 30 days	AED 200
31 to 45 days	AED 300 and so on.

Fee communicated to the students at the time of admission is normally not increased during the regular study period. In case of an increase, the maximum annual limit for any increase is capped at 15%. In case of re-admitted students, fee structure of that time is applicable.

III.  Fee Refund Policy 

• Withdrawal before the commencement of the Program
  • A fee of AED 4,000 will be deducted from the Registration/confirmation fees against administrative services.
  • The student will be liable to pay any additional cost incurred by the Institute.
• Withdrawal within 1st Week of the commencement of the Program
  • 50% of the 1st Semester/Module/Term Tuition fee and Residence fee (if applicable) shall not be refunded.
  • Visa and Health Insurance charges will not be refunded.
  • The student will be liable to pay any additional cost incurred by the Institute.

This Refund policy is applicable irrespective of whether the student attended the classes or not after the commencement of the Program.

• Withdrawal after 1st Week of the commencement of the Program
  • No refund of total fees of 1st Semester/Module/Term (Tuition fee & Administrative fee) and Residence fee (if applicable) after commencement of the program.
  • Visa and Health Insurance charges will not be refunded.
  • The student will be liable to pay any additional cost incurred by the Institute.
  • To formally withdraw from the program, the student must pay all the due payments to IMTD.

III. Deferral Policy

If a student requests for a deferral of his/her admission, then she/he shall have to pay additional charges (refer to Section VI Miscellaneous fee below). The deferment request is subject to approval of the Dean- Academics. In the case of deferral any utilized fee will be held as non-refundable credits in the student account for a period of one year after which the unutilized fee shall be retained by the institution.

IV. Scholarships

The primary objective of scholarships at IMTD is to promote recruitment and retention of high academic achievers. IMTD provides following scholarships based on merit and achievements of the students:

1. Academic excellence scholarships
2. Merit

Specific details of various other scholarships are announced at the beginning of the academic year after approval of the BoG. Additionally, IMTD honors various discounts for the students holding FAZAA, ESAAD, ALSAADA etc. cards.

This information is widely disseminated on websites, admission brochures and marketing collaterals.

V. Miscellaneous Fees/Charges

IMTD charges fees for miscellaneous services which are approved by the Director from time to time. The details of these fees are included in offer letter of the students and also displayed in electronics / physical Notice Board.

VI. Disputes and Arbitration

The Institute’s decision on any and every subject will be final and binding and disputes of any nature shall be dealt with under the UAE jurisdiction.